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Personal Assistant / Office Administrator

Location: London, UK
Number of vacancies: 1

About Pangaea:

 ​​Pangaea Data (Pangaea) is a South San Francisco and London based business founded by Dr Vibhor Gupta and Prof Yike Guo (Director Data Science Institute at Imperial College London; Provost, Hong Kong University of Science and Technology). They have worked in medicine and computing for over 20 years and have raised over $300 million through their academic research, including a recent $110 million grant focused on development work on large language models in medicine. Pangaea’s product platform enables financially sustainable and scalable collaborations between the healthcare and pharmaceutical industries to help find more undiagnosed and miscoded patients across 7,000 hard-to-diagnose conditions. Pangaea’s advisors include industry veterans from healthcare and the life sciences, including Lord David Prior (former chairman, NHS England) and Mr. Andy Palmer (former CIO, Novartis). Pangaea was recognized as ‘Digital Solution of the Year’ 2023 by the UK government and awarded top tier co-sell partnership status by Microsoft, which is exclusive to only 25 of the 30,000 companies Microsoft works with globally. 

The Role:

We are seeking a dynamic and organised Personal Assistant/ Office Administrator to provide vital support to our executive team and ensure the smooth functioning of our office. This role will be responsible for supporting our executive leadership with their travel, meeting coordination and scheduling. Additionally, you will be responsible for managing office administration tasks and some HR coordination.

Key Responsibilities:

  • Assist executives in organizing and managing their schedules across time zones.
  • Schedule and coordinate meetings and appointments, including calendar management, invitation distribution and logistical arrangements. 
  • Prepare meeting agendas, materials, and minutes as needed.
  • Arrange international travel, including flights, accommodations, logistics and itineraries. 
  • Contribute to document creation, proofreading, and editing tasks. 
  • Maintain office supplies and ensure the office environment is organized and efficient.
  • Plan and organize team events and off-site meetings.
  • HR related duties, including managing job postings and coordinating interviews. 
  • Ad hoc duties as required. 


  • 5+ years proven experience as a Personal Assistant, or related role.
  • Experience working at a start-up/ growth stage company.
  • Exceptional organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite and other office software.
  • Strong written and verbal communication and interpersonal abilities.
  • Excellent attention to detail and effective time management skills.
  • Knowledge of international travel booking
  • Experience working in a fast-paced environment 

Perks and Benefits:

  • Flexible working hours.
  • Salary dependent on experience.
  • Benefits include private medical insurance, life insurance and travel cards.
  • You will have the opportunity to learn about building a young business from experienced professionals and serial entrepreneurs.
  • You will have the opportunity to meet leading venture capitalists.
  • We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation,age, marital status, veteran status, or disability status. ​

Application Contact Information:

Please send your latest resume and coverletter outlinging your relevant experiences to

Please note that this position will be located in Pangaea’s offices in Central London.